In accordance with WV Code 7-7-7
and WV Code 7-1-3m, it shall be the duty of each department head to fix the
compensation of their assistants, deputies and employees in accordance with the
pay scales adopted by the Roane County Commission.
The
department heads, in fixing the individual compensation of their assistants,
deputies and employees, shall give due consideration to the duties,
responsibilities and length of service; the nature and technical or physical
difficulty and demands of the work required; as well as their past job
performance. After two years of
employment and at the discretion of the elected official or department head, an
employee may be raised to the maximum salary in their grade position. Individual compensation shall be subject to the approval of the county
commission within the annual budget setting process.
Employee Grade and/or
Salary Change
To avoid adverse effects to the
salary/grade scales heretofore incorporated into this personnel manual, all elected
officials or department heads wishing to change grades and/or salaries of their
employees must first appear before the Wage and Benefits Review Board for
discussion and presentation of their desired change prior to presentation
before the Roane County Commission. The
Wage and Benefit Review Board will make written recommendation to the County Commission
for review at the time the change is requested by the elected official or
department head.
Pay Periods
Pay
periods for all employees will begin the first day and end the fifteenth day of
each month and begin the sixteenth day and end the last day of each month. Pay checks will be issued to all employees on
the fifteenth day for work performed during the period from the sixteenth
through the last day of the previous month and on the last day of each month
for work performed during the period from the first through the fifteenth day
of the current month, except when the fifteenth or last day of the months falls
on a non-working day, in which case pay checks will be issued on the last
working day before the non-working day.
The county commission may, by order, alter any date of issuance of
paychecks.
The
department head employing any temporary or part-time employee shall submit to the county
clerk or administrative assistant by the seventh and the twenty-second of each
month a time sheet/voucher indicating the number of hours worked by that
employee in the preceding pay period together with the hourly wage due. Said voucher will be processed and the
paycheck will be issued at the same time as the paychecks for the regular
employees.
Any
overtime for a regular employee must be submitted to the county clerk by the
employee’s department head by the seventh and twenty-second of each month for
work performed in the preceding pay period.
Overtime and/or additional wages will be included in the employee’s
regular payroll check.
In
the event any employee’s check is to be adjusted because of sick leave or any other
cause, the adjustment will be made in the following paycheck, or as prescribed by law.
Hours of Work
The
official hours of the Roane County Courthouse are set by the Roane County
Commission. Employees shall have a
one-hour lunch break and offices with more than one full-time employee shall
remain open during the lunch break by staggering the employees’ lunch
hours. Work hours of the employees need
not coincide with nor fall entirely within the hours when the courthouse is
open. Occasional missed work hours may
be made up with prior approval of the elected official/department head. Flex-time schedules will also require prior
approval of the elected official/department head. As deemed necessary, elected officials or
department heads may close their offices briefly for special occasions.
Overtime and Compensatory Time
It is the intention of this policy to comply with the
regulations set forth in the Fair Labor Standards Act. Overtime shall not be paid until an employee
exceeds forty (40) hours of work in a given week. For each hour worked in excess of forty (40)
in a given week, an employee shall be paid at the rate of one and one-half (1
½) times the regular rate of pay in the following manner: the yearly salary
will be divided by 2,080 hours, then multiplied by 1 ½ to compute the overtime
rate. Compensatory time must be taken
within twelve calendar months after its accrual.
Compensatory time can be given in
lieu of overtime pay as long as there is a written agreement to this effect
between the employee and the elected official on file in the county clerk’s
office and in the office of the elected official involved prior to the time the
overtime work is performed and/or the time the compensatory time is requested
and employee’s time sheet must show overtime worked and compensatory time
taken.
SATURDAY COMPENSATORY TIME
Because of the inconsistency of
courthouse offices that require county personnel to work on Saturday, it is the
consensus of the Wage and Benefit Review Board that courthouse employees who
work Saturdays will be compensated hour for hour for their Saturday work. However, no more than two half days can be
accumulated at a time and accumulated time must be taken within thirty days. Compensatory time agreements will need to be
signed by all employees that work on Saturdays.
Employee Time Sheet
Employees’ time sheets must be approved by the
department head and a copy, with attached leave forms, turned in to the county
clerk’s office at the end of each month.
The time sheet must be signed by both the employee and the department
head.
Time sheets for each
employee shall be maintained in the employee’s binder in the county
clerk’s office. The time sheet shall
include holidays taken, vacation leave taken, sick leave taken, personal
holidays taken, bereavement leave taken,
military leave taken, jury duty leave taken and any compensatory time earned
and taken.